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A notice of completion template is filed by the property owner or hiring party once the contractor’s work is completed. It provides official confirmation that the construction project has been provided in accordance with the agreed-upon rules and specifications.

Samuel J. Parkerson
Template by Samuel J. Parkerson

Table of Contents

Notice of Completion

A notice of completion form is essentially the final “stamp of approval” for a construction project. It confirms that all contracted work has been properly completed. The notice also spells out the rights and responsibilities that come next after this milestone is reached.

With a systematic and comprehensive structure of a notice of completion template, the possibility of overlooking a critical clause is effectively mitigated. Generating an all-encompassing and legally binding notice of completion becomes a straightforward undertaking.

When to Use Notice of Completion

A notice of completion lays out in detail the full scope of work that was finished, ensuring everyone’s on the same page about what was accomplished. This document proves especially applicable in several key scenarios:

  • Concluding a construction project: A notice of completion can be issued upon completion of construction endeavors that meet the property owner’s approval. This signals the termination of the agreed-upon work.
  • Ending of a stage of construction: For multi-stage construction projects, the notice may be employed to certify the conclusion of a distinct phase before transitioning to the next stage specified within the contract.
  • Warranty period commencement: The issuance of this notice is pivotal in initiating the warranty period for the accomplished work. It formally delineates the scope and timeline for any applicable warranty obligations.
  • Initiating a lien period: In numerous jurisdictions, the notice of completion triggers the statutory period during which contractors and subcontractors can submit lien claims against the property to ensure compensation for their rendered services. The document establishes the legal timeframe for such claims.

Terms and Parties of Notice of Completion

A completion notice involves several key parties and terms:

  • Property owner/principal: The party that holds ownership over the work site where construction takes place. They commission the work and agree upon the terms with the contractor.
  • Contractor: The company or individual retained to fulfill the requirements outlined in the construction contract to the property owner’s satisfaction.
  • Subcontractors: Specialized workers like electricians, plumbers, and carpenters whom the contractor hires to execute specific components of the larger project.
  • Completion: The milestone where all contracted work is deemed finished according to the agreed quality standards and specifications.
  • Lien: A legal security interest that contractors and subcontractors can file against the property to ensure compensation for their rendered services.
  • Retainage: The withholding of a portion of the funds owed to a contractor until the construction project is finished and the property owner is fully satisfied with the work. The notice of completion signifies the release of this retained sum.

How to Create a Notice of Completion

Creating a notice of completion doesn’t have to be challenging with the use of our customized template. It breaks the process down into straightforward steps, rendering the drafting of this document an effortless endeavor for anyone.

  • Detail the project: Provide the critical details about the undertaking: the work that was done, when it started and finished, and the location where this construction took place. Be specific here – the more detail, the better to avoid any confusion down the line.
  • Identify the involved parties: Provide personal and contact details for the property owner, contractor, and any subcontractors.
  • Review the document: Before finalizing, be sure to thoroughly review everything you’ve entered. Check for errors – everything needs to precisely align with what was agreed upon and accomplished.
  • Sign and date: The next step is to get signatures and dates from the issuing party, typically the property owner. This formalizes the whole document.
  • Record the notice: You’ll need to officially record this notice with the county recorder’s office where the property is located. This makes it legally binding and official.
  • Serve the notice: Distribute copies of the finished notice to all parties involved – contractors, subcontractors, or material suppliers. Use registered, certified, or express mail with delivery confirmation, but verify your local and state mandates.

A notice of completion is indispensable for correctly concluding any construction project. While creating a document from scratch has its complexities, a template found on Juroform ensures that making the completion notice itself is a straightforward affair. Just modify the template with relevant details to fit your specific needs and circumstances, and feel confident that every detail is accounted for and all provisions are included.